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Sage MAS 90 and 200 – W2 Printing

How to print W-2s

Notes:

  • W-2s must be printed before performing Payroll Quarter and Year End Processing. If the W-2s cannot be printed before Quarter and Year End Processing is perform, copy the company data to a new company and print the W-2s from the copied company. For details, see How to copy data from one company to another
  • Be sure to install the latest Interim Release Downloads (IRDs) from the IRD Installation page on Sage Software Online.

To print W-2s on pre-printed W-2 forms:

  1. Expand Payroll and Period End. Double-click W2 Form Printing.
  2. Select the required options, including ‘Box 12’ Codes and the correct ‘W2 Form to Print’ (see below).
  3. Click the Print button.
    Note: Do not print W-2s from the preview window as the forms do not format correctly.

W2 Form to Print options:

  • Single Wide: Print “2 Up” W-2s to dot-matrix printers.
    Note: This is the system default.
  • Laser Forms-2 per page: Print “2 Up” W-2s to laser and ink jet printers.
  • Laser Forms-4 per page: Print “4 Up” W-2s to laser and ink jet printers.

How to align W-2 forms:

Note: The alignment settings often need adjustment depending on the printer driver and model being used.

  • Left to right adjustment:
    1. Expand Payroll and Period End. Double-click W2 Form Printing.
    2. In the W2 Form to Print field, select the appropriate form.
    3. In the Tab to field, increase or decrease the number.
  • Top to bottom adjustment:
    1. Expand Payroll and Period End. Double-click W2 Form Printing.
    2. In the W2 Form to Print field, select the appropriate form.
    3. Click the Form button.
    4. In the Top Margin field, increase or decrease the number.

How to eliminate W-2 form creeping (overlapping):

  1. Expand Payroll and Period End. Double-click W2 Form Printing.
  2. In the W2 Form to Print field, select the appropriate form.
  3. Click the Form button.
  4. Select the Form Feed check box.
  5. Click the Accept button.
  6. Click the Print button (do not click Preview).

How to customize the W-2 Form:
Note:
Sage Customer Support cannot assist with this task.

  1. Expand Payroll and Period End. Double-click W2 Form Printing.
  2. In the W2 Form to Print field, select the appropriate form.
  3. Click the Form button.
  4. Click the Detail tab.
  5. To add field data and descriptions manually, click on the desired field and select the corresponding data and/or description check box.
    Note: Adding or adjusting the existing line and tab settings might be necessary.
  6. Click the Accept button.

How to reset the W-2 Form:

The ‘Reset’ button reverts the form to the default settings.

  1. Expand Payroll and Period End. Double-click W2 Form Printing.
  2. In the W2 Form to Print field, select the appropriate form.
  3. Click the Form button.
  4. Click the Reset button.
  5. Click the Accept button.

Related Link:

IRD Installation


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