The (Life or Death) Importance of Accounting and Inventory Tracking System Capabilities of Cannabis Business Management Software

Velosio recently asked lawyer Andrejs Bunkse to share his experience with cannabis businesses that lack proper cannabis inventory software.

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    Are you playing Russian roulette or firing on all cylinders?

    Velosio recently asked friend and strategic partner, Andrejs Bunkse to share his experience with cannabis businesses that lack the proper cannabis inventory software, accounting or business management software.

    Having worked as a consultant for state regulators that control who gets (and keeps) commercial medical marijuana or cannabis licenses, as well as for licensed enterprises in numerous states and Canada, I know first-hand how critical it is to rigorously maintain state-of-the-art cannabis inventory software accounting and inventory tracking systems in the cannabis industry. Failure to do so will put any commercial cannabis license in jeopardy (sooner or later). And, when you try to sell your license/business, it could cause your sale transaction to either fall through or result in material price reductions.

    Licensing Implications

    Virtually every state in the U.S. that currently allows medical marijuana and/or recreational use cannabis has implemented stringent regulations requiring real time inventory tracking – from “seed to sale” or “plant to patient.” This often includes such things as storage and destruction of unused product, transportation and delivery logs, employee activities, patient record keeping, and sophisticated security reporting. Additionally, most states require layered and detailed accounting processes and procedures – all of which have to be reported to the regulators and ultimately to the IRS.

    In every state in which I have done business, the scrutiny placed on licensed cannabis enterprises is getting more involved and more rigorous – particularly in states new to marijuana like Ohio, Pennsylvania, and California. Each of these states (and many others) is heightening the intensity and focus of regulatory inspections. Additionally, the IRS has anecdotally become much more actively involved in auditing cannabis enterprises.

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    Failure to meet these stringent inventory tracking and financial reporting requirements can result in substantial penalties. Even worse, it can result in loss of license and possible criminal penalties – not just for the employees involved, but also for the owners and investors.

    Transactional Implications

    Given the current federal position that marijuana is illegal, the investment community is laser focused on risk mitigation.

    I recently spent three months working on a failed acquisition of a very successful dispensary in a state with limited dispensary licenses. The investors were prepared to pay high seven figures for the dispensary. The deal unraveled at the 11th hour because the dispensary management wasn’t able to conclusively prove to the investors that the business was suitably de-risked. In particular, there were material issues relating to the integrity of the dispensary’s accounting system including such things as inadequate cash management controls, inadequate employee controls, and issues with the integrity of the financial results, among other issues.

    Interestingly, several months later, the same investor group decided to invest in another marijuana enterprise in another state. In this case, the management group was able to confirm with high integrity the adequacy of enterprise accounting and inventory tracking systems – as well as tout a very strong compliance record with the state agency having oversight. In other words, the enterprise showed the investors a series of inspections by the state department of health that showed exemplary record keeping and exemplary employee controls due in no small part to their cannabis inventory software.

    The bottom line

    If you either own a legal marijuana enterprise or are interested in owning one, you are playing Russian roulette if you don’t require implementation of a sophisticated enterprise inventory and accounting tracking system, such as the cannabis ERP solution offered by Velosio, Silver Leaf ERP, built on Microsoft Dynamics NAV (and soon Microsoft Dynamics 365 Business Central). And due to the unique nature of the cannabis industry, you’d be well served to partner with a cannabis inventory software consultant with experience in the industry — again like Velosio — one who can guide you through the selection, implementation, and ongoing adjustments of the software.

    [1] California, while allowing medical marijuana beginning in 1996, has only recently adopted a layered regulatory reporting structure at the state level involving multiple tiers of licenses and related regulatory reporting.

    Posted by David Thikoll, written by Andrejs Bunkse

    About Andrejs Bunkse

    Andrejs Bunkse is a lawyer and consultant. He is owner of Rain Legal in San Diego and of counsel with Nimbus Legal in Phoenix. He is also president of Endurance Strategies Group LLC, a full service consultancy. Formerly general counsel and head of government affairs for two publicly traded multinationals, his emphasis is on heavily-regulated industries, including commercial marijuana, gambling and traffic safety systems.

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