Microsoft Dynamics GP 2013 – Functionality Breakdown

With the upcoming release of Microsoft Dynamics GP 2013 comes the new Perpetual Licensing Model which includes a Starter Pack of functionality, an Extended Pack, and some additional functionality choices.  Below you’ll see an explanation of each of the modules included in the Pack options.

Microsoft Dynamics GP 2013 Starter Pack Includes:

Starter Pack Cost: $5,000 (includes 3 concurrent users)
Additional Full Users: $3,000
Additional Limited Users: $600 (read only)

Financial Management

General Ledger with AFA Manage the heart of your business with intelligent accounting and analysis capabilities that sharply reduce time and effort for key tasks and deliver flexible, fast ways to track and analyze financial information.
Account Level SecurityEnhance security and account views by allowing users to enter, edit, and view information from a reduced account set, based on the access granted for General Ledger accounts on a per-user basis.
Cash Flow ManagementCustomizable views and forecasting tools enable you to control, predict, and monitor inflows and outflows.
Fixed Asset ManagementImprove financial control and put company assets to the best possible use with tools for tracking, analyzing, and manipulating fixed assets.
IntercompanyEfficiently set up, enter, and maintain relationships between companies so that revenues or expenses incurred in one company can be tracked as “due to” or “due from” amounts in other companies.
National AccountsNational Accounts provides the ability to define a national account relationship between multiple customers. It enables a customer to be defined as the “parent” account to which “child” customers may be added. This allows a payment received from the parent company to be applied across any of the child customers’ payments. Credit documents can also be applied from the child customer to any other member of the national account.
Multicurrency ManagementTake control of multinational operations and manage currency transactions smoothly and efficiently with flexible, powerful multicurrency capabilities.
Analytical AccountingClassify, report, and analyze financial transactions based upon your specific business needs with wizard driven inquiries that integrate with Microsoft® Office Excel® and Microsoft Dynamics® GP SmartLists. Analyze transactions across your entire organization with smooth integration across modules in Microsoft Dynamics GP.
Revenue/Expense DeferralsSimplify deferring revenues or distributing expenses with the ability to make entries for future periods within General Ledger, Receivables Management, Payables Management, Sales Order Processing, Purchase Order Processing, and Invoicing.
Bank ReconciliationManage all bank-related transactions through a single, automated process and ensure fast access and tight control for mission-critical financial information.
Electronic Banking Suite(Includes Electronic Funds Transfer for Receivables & Payables (ERM/EPM) & Electronic Bank Rec)
Safe PayEasily add Positive Pay functionality, including daily exporting of checks for comparison by the bank when checks are presented for payment.
Cashbook Bank ManagementAttach unlimited checkbooks to your bank, make bank transfers, enter General Ledger, Receivables Management, and Payables Management transactions, post batches, and build deposits for your bank transactions. You can also import your bank statements into Microsoft Dynamics GP, and reconcile transactions at any time.
Electronic Bank ManagementStreamline set-up, entry, maintenance, and reconciliation for all transactions that appear on your bank statement—including payments to creditors, cash receipts from debtors, and bank charges.
Electronic Reconciliation ManagementTake advantage of integration with Bank Reconciliation to automate electronic reconciliation and management transactions, adjustments, and exceptions, using tools that work with any bank that supports automatic reconciliations.
Payables ManagementImprove your control over expenses with up-to-the-minute payables information, comprehensive vendor management, and payment scheduling and tracking while automating routine and complex tasks.
Receivables ManagementMaintain tight control over accounts receivable, manage sales made on accounts, and drive down overhead costs with integrated capabilities for tracking invoices, processing receipts, and analyzing customer activity.
Customer/Vendor ConsolidationsQuickly transfer information between Receivables Management and Payables Management to create a customer record that uses information already available in a vendor record, and vice versa.
Lockbox ProcessingAutomatically import and apply customer payment information from a lockbox transaction file provided by your bank. Lockbox Processing provides reliable receivables information, improved funds availability, and greater fraud protection.
Refund ChecksPrint refund checks for customers with credit balances, automatically debiting the customer and updating the ledger.
Grant ManagementNot-for-profit and public sector organizations can automate grant management processes to track funds more easily, demonstrate accountability, and help attract future funding.
Encumbrance ManagementNot-for-profit, public sector or other organizations managing encumbrances can easily locate and track budget information, query current or historical encumbrances, and streamline period-end and year-end reporting processes.
Field Level SecurityControl access to data throughout Microsoft Dynamics GP by managing security restrictions on individual data fields, windows, and forms.
Process ServerMove processor-intensive tasks off the computers your employees use every day and onto dedicated process servers, avoiding costly slowdowns.


Multiple Language Pricing (NA)

Business Intelligence & Reporting

Unlimited Management Reporter Designer UserManagement Reporter for Microsoft Dynamics GP is a powerful Corporate Performance Management (CPM) solution that provides real-time financial reporting to help you achieve greater visibility across your organization.
Unlimited Management Reporter Viewer User (NA)
Analysis Cubes Library(NA)
Advanced Analysis Cubes Library(NA)

Human Resource Management

Human Resources Unlimited EmployeesMake fast, strategic decisions for attracting and retaining top talent, process payroll more efficiently, and offer employees better services and programs with customizable hiring processes, scheduling, pay rates, and performance evaluation tools.
Payroll (US) Unlimited EmployeesAutomate payroll processing, equip staff to handle complex payroll requirements, and offer better service to your employees while reducing necessary overhead costs.
Payroll Direct DepositAdd payroll funds to employees’ bank, savings and loan, or credit union accounts through an automated clearing house (ACH) file.
Federal Magnetic MediaHelp maintain full compliance with government reporting requirements by generating Federal Magnetic Media files.
Payroll ConnectAutomate data transfer from ADP/PC Payroll for Windows® into General Ledger, using a turnkey solution that eliminates the need to re-enter data.
Position ControlManage labor budgets and human resources based on specific job functions and a specific head count. Apply data throughout the Human Resource and Payroll system to enforce the business rules and to manage the movement of human resources throughout the organization.

Human Resource Management

HRM Self Service Suite(NA)

Supply Chain Management

InvoicingImprove invoicing efficiency with capabilities that include single-window entry for all vital information, batch processing, and easy return transaction processing.
Sales Order Processing w/ Advanced InvoicingStreamline and automate the entire sales ordering process to serve top customers more effectively, maintain tight control over fulfillment and invoicing, and minimize shipping and labor costs.
Extended PricingCreate flexible pricing options and rules for customers, including standard and personalized percentage-off, value-off, and net pricing options. Implement date-sensitive functionality for sales and promotions.
Order Management(NA)
Inventory ControlBy controlling inventory effectively and setting prices on a customer-by-customer basis, you can reduce operating costs and achieve the fast, efficient fulfillment that keeps them coming back.
Bill of MaterialsIncrease productivity with fast, flexible tracking of components and subassemblies used in light manufacturing and similar production and assembly operations.
Purchase Order Processing/ReceivingManage vital commitments and build lasting vendor relationships with deep functionality that includes automated purchasing and approval processes, flexible extended pricing, and blanket purchase orders.
Landed CostEnsure start-to-finish accuracy with the ability to track and update the total cost associated with an inventory item—including freight, insurance, and duties—and then automatically assign or modify these costs on a purchase order as items are received.
PO GeneratorAutomate purchasing by generating a suggested purchase order, with order point or minimum/maximum settings that determine quantities needed based on purchasing, sales, and inventory data.
Requisition Management(NA)
Time and ExpenseCapture, review, and approve project time sheets and expense reports through the web, enabling prompt, accurate customer invoicing and efficient reimbursement for out-of-pocket employee expenses.

Workspace Collaboration

Unlimited Business PortalUnlock business potential and enhance productivity by providing role-tailored access to information and processes from a single Web-based portal. Microsoft Business Portal integrates smoothly with Microsoft Dynamics GP to deliver applications, information, and processes to your employees, customers, and partners across the organization, so they can make smart decisions and do their jobs more efficiently.
Employee Self Service User(NA)

Configuration and Development

Modifier with Visual Basic for ApplicationsModify the appearance and functionality of any Microsoft Dynamics GP or Dexterity-based third-party window, add new fields, change global resources to affect the entire application, and attach VBA code for less complex business logic.
Customization Site LicenseDeploy Modifier with Visual Basic for Applications solutions developed by a third party if you are not licensed for the Modifier module.
Integration ManagerConversions- Migrate data from most common database formats or desktop applications into Microsoft Dynamics GP— a time-sensitive conversion tool to assist in a smooth transition from previous financial systems.
Connector for Microsoft Dynamics(NA)

**NOTE: Italic items were previously available only on Advanced Management in previous versions of Microsoft Dynamics GP.

Microsoft Dynamics GP 2013 Extended Pack Includes:

Extended Pack: $10,000 one time fee

Business Intelligence & Reporting

Microsoft Forecaster UnlimitedUnlimited Forecast accurate budgets and gain control of the entire budgeting and planning process. Coordinate plans dynamically and collaborate easily with your management team. One named user license included; additional licenses available at extra cost.

Supply Chain Management

Distribution SuiteIncludes Advanced Distribution and Advanced Picking.
Available to PromiseHelp ensure the right inventory is available at the right time to meet customer needs, make firm delivery promises, and boost profitability.
Returns ManagementMeet customer, vendor, and business requirements with automated returns processing, accurate crediting for sales invoices and returns management authorizations, and efficient transfer of returned items to the main warehouse.

Manufacturing Solutions

Manufacturing Bill of MaterialsMaximize production efficiency, support time-to-market goals, and cut inventory costs across the extended enterprise by tightly integrating different types of bills and customized definitions into manufacturing operations
Manufacturing Order ProcessingEfficiently track and manage the entire cycle of order processing, including detailed production costs, work orders, routings, outsourcing, and work center definitions.
Manufacturing SuiteIncludes Capacity Requirements Planning, Engineering Change Management, Job Costing, Quality Assurance, Sales Configurator, Sales Forecasting.
Master Production SchedulingGather information from sales forecasts to form a single, comprehensive production schedule and automatically create manufacturing orders.
Materials Requirements PlanningGain the deep visibility into material requirements that can translate into more effective resource planning — helping reduce stock outages, drive down inventory costs, and streamline the production process.

Project Management

Project AccountingMaintain tight control over project direction, execution, and budget; support resources effectively; and ensure accurate billing and accounting through tight integration with company financials.

Customer Relationship Management (Note: this is not the same as the full Microsoft Dynamics CRM product)

Contract AdministrationMaintain unlimited contract price books, monitor profitability against service calls, and recognize revenues through five different methods.
Service Call ManagementTrack and update new and historical service calls against a contract, service warranty, and current inventory. Time execution, coordinate customer schedules, assign appropriately skilled technicians, and escalate calls automatically.
Depot ManagementTrack parts, labor, and expense details. Create a Parts Usage report. Manage spare parts and trunk-and-lot-tracked stock inventory.
Preventive MaintenanceForecast purchasing and scheduling requirements based on time in service or product usage. Coordinate open service requests with upcoming preventive maintenance calls. Track details of Preventive Maintenance activities.

Additional Functionality

Customization Pack$6,000 IncludesIntegration Manager, eConnect, Web Services, Visual Studio and Dexterity
SmartList Builder Pack$2,000 IncludesSmartlist Builder, Excel Report Builder, Navigation List Builder, Drill down viewer
Extended Human Resources & Payroll$7,000 IncludesAdvanced HR, Advanced Payroll, PTO Manager, Benefits Self Services

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